Legal

Privacy Policy

Last updated: 21 May 2026

At JewelForce 360™ (Powered by Headway Business Solutions LLP), We are committed to protecting your privacy and ensuring the security of your personal and organizational data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our HRMS & Attendance Management platform (mobile and web).


1. Information We Collect

We may collect the following types of information:

a. Personal Information

  • Employee name, contact number, email address
  • Profile details (designation, department, employee ID)
  • Attendance records, shift timings, leave data
  • Location data (for attendance marking, if enabled)

b. Organization Information

  • Company name, address, and business details
  • Admin and HR user data
  • Employee database and organizational hierarchy

c. Device & Technical Data

  • IP address
  • Browser type and device information
  • App usage logs and system activity


2. How We Use Your Information

We use collected data to:

  • Manage employee attendance and HR operations
  • Provide payroll, leave, and performance tracking features
  • Enable secure login and authentication
  • Improve system performance and user experience
  • Provide customer support and resolve issues
  • Comply with legal and regulatory requirements


3. Data Security

We implement industry-standard security measures to protect your data:

  • Secure servers and reliable communication (SSL)
  • Role-based access control (Admin / HR / Employee)
  • Regular system monitoring and backups

However, no system is 100% secure, and we encourage users to maintain strong passwords and secure access.


4. Data Sharing & Disclosure

We do not sell or rent your data. We may share information only in the following cases:

  • With authorized company administrators (HR/Admin access)
  • With trusted service providers (hosting, analytics, etc.)
  • When required by law or government authorities
  • To protect legal rights and prevent fraud


5. Location & Attendance Tracking

If enabled by your organization:

  • The app may collect GPS location for attendance verification
  • This data is used only for attendance tracking and not for continuous monitoring


6. Data Retention

  • We retain data as long as the organization is actively using the platform
  • Data may be retained for legal, compliance, or audit purposes
  • Organizations can request data deletion upon termination


7. User Rights

Depending on your role (Employee/Admin), you may have rights to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion (subject to company/admin approval)


8. Third-Party Services

Our platform may use third-party services such as:

  • Cloud hosting providers
  • Analytics tools
  • Notification services

These providers are obligated to maintain data confidentiality.


9. Face Data and Attendance Verification

Our application may capture employee face images/selfies during attendance punch in and punch out processes for identity verification and attendance management purposes.

What Face Data We Collect

The app may collect:

  • Employee face images/selfies captured during attendance marking.
  • Attendance-related timestamps and associated employee records.

The app does not collect, generate, or store biometric face geometry, facial recognition templates, or other advanced biometric identifiers.

How We Use Face Data

Face data is used only for:

  • Employee identity verification during attendance marking.
  • Preventing proxy or fake attendance.
  • Maintaining employee attendance records for organizations using the app.

Face data is not used for advertising, profiling, analytics, or marketing purposes.

Sharing of Face Data

We do not sell, rent, or share face data with third parties. Face data is accessible only to the respective organization and its authorized administrators for attendance and employee management purposes.

Storage and Security

Face data is securely stored on protected cloud/server infrastructure with restricted access and reasonable security measures.

Data Retention

Face data is retained only for as long as necessary for attendance management and employee record purposes, or until deleted by the organization administrator according to organizational policies.

User Consent

By using the app as part of an organization’s attendance system, users acknowledge and consent to the collection and use of face images for attendance verification purposes as described in this Privacy Policy.


10. Cookies & Tracking

Our website may use cookies to:

  • Improve user experience
  • Analyze website traffic
  • Store user preferences

You can disable cookies through your browser settings.


11. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with the revised date.


12. Contact Us

If you have any questions or concerns about this Privacy Policy, you can contact us:

Headway Business Solutions LLP

Address: 101-Shree Kashi Parekh Complex, First Floor, Behind Bhagavati Chambers, Near Swastik Cross Rd, C G Road, Navrangpura, Ahmedabad, Gujarat 380009

Email: info@headway.org.in

Contact: +91 70469 00096


13. Consent

By using our platform, you agree to this Privacy Policy and the collection and use of information as described.